Service scope
PTA.AI provides platform tooling, hosting workflows, and operational support under defined feature boundaries.
Terms of Service
Clear operating terms for PTA boards and school partners.
These terms govern use of PTA.AI services, including platform scope, role authority, billing obligations, and legal boundaries. Plain-language summaries are included so board members can review quickly before onboarding.
Version v2.1Last updated March 4, 2026Effective March 4, 2026
Policy radar
Structured for quick board review and deep legal/compliance reference.
Version
v2.1
Sections
7
Policy actions for Terms of service
Material update v2.1
Added clearer service boundaries, billing/cancellation language, and governance authority expectations.
Terms at a glance
Authorized use
Accounts must be used by authorized school/PTA representatives operating within assigned role permissions.
Billing commitment
Subscription and service charges follow your selected plan and approved service orders.
Content ownership
Your organization retains ownership of submitted content; PTA.AI retains rights to the platform software.
Acceptable use
Prohibited activities include abusive, unlawful, or unsafe content and unauthorized platform misuse.
Liability framework
Terms include warranty disclaimers, limitation provisions, and governing-law handling.
Service scope and boundaries
PTA.AI delivers managed platform capabilities for school organization websites and operational workflows.
Included: template-driven website operations, role-based administration, structured update workflows, and managed release tooling.
Not included: custom legal services, district legal opinions, and third-party system guarantees outside platform control.
Service changes: features and capabilities may evolve; material policy-impacting changes are communicated through policy/version updates.
Accounts, authority, and governance transitions
Each organization is responsible for assigning authorized operators and keeping administrative access current.
- Only authorized board representatives may create, approve, or modify organization-level configuration.
- Role assignments should reflect actual governance duties and be reviewed during board transitions.
- Credential protection, secure recovery channels, and timely removal of former officers remain customer obligations.
- PTA.AI may suspend access pathways where abuse or risk indicators require protective action.
Billing, renewals, and cancellations
Billing terms are tied to selected plans and approved service orders, with cancellation behavior defined by billing cycle.
Plan billing
Subscription charges apply according to your selected billing interval and active catalog pricing.
Add-ons and services
One-time and recurring add-ons follow explicit service-order and pricing terms before work begins.
Cancellation timing
Cancellation generally takes effect at the end of the current billing cycle unless otherwise stated.
Payment processing
Third-party payment processors handle transaction processing subject to their independent terms and policies.
Content ownership and platform IP
Your organization owns submitted content; PTA.AI owns platform software and associated intellectual property.
Customer content: school/PTA-owned text, images, and organizational materials remain customer property.
Platform IP: software, infrastructure, rendering systems, and proprietary tooling remain PTA.AI intellectual property.
License scope: we grant a limited license to use the platform for approved service purposes under active agreement.
Legal framework
Terms include standard legal provisions for disclaimers, liability allocation, and dispute handling.
- Services are provided under applicable disclaimer and warranty limitations defined in these terms.
- Liability limitations apply to the maximum extent allowed by governing law.
- Indemnity obligations may apply where customer misuse or policy breach causes third-party claims.
- Governing law and dispute venue are defined in the legal terms section of the master agreement text.
Print and archive a copy for board records after each policy update.
Terms FAQ
Version history
March 4, 2026 - Expanded terms structure
Added sectioned legal framework, billing clarity, and account-authority guidance.
January 15, 2026 - Initial terms publication
First production terms release with plain-language and legal pairings.
Legal and contract contacts
For terms clarifications, contract handling, or district review coordination, use the channels below.